NOTE: Outlook 365 (web version does not have a dictation option) Choose “Help” from the dictate toolbar to view the Dictate Commands.Click dictation settings to change to another language, microphone or to enable auto-punctuation (when you say the punctuation name, ex.Click the microphone button again to stop the dictation.Click the microphone and start speaking.Click the Dictate button from the top toolbar and the dictation toolbar open on the side.Windows OS - Word 365 Web and Desktop App Click the “ X” to close the dictation toolbar.Click the Microphone at the top of the dictation toolbar to start speaking again.Start speaking and see the text appear on the screen from your voice.While in Word or Outlook, press the Windows logo key + H.Scroll down to “ Office intelligent services” and check Enable services.Click File from the left side of the taskbar at the top.Windows OS - Enabling and Using Dictation in Word 2019 and Outlook 2019 Switch the Online speech recognition to on.Type Settings on the “Type here to search” from the windows taskbar.Procedures Windows OS - Turn Online Speech recognition on: You will need a microphone or a headset, earbuds or use the built-in microphone in your device. Windows Dictation and Voice Access are simple enough - it’s just that last 5 to 10 percent of effort required to make your output professional that’s the real challenge.Dictation lets you use speech-to-text to create content. What I was left with, though, was a deep appreciation of assistive technologies, and the challenges faced by those users who have to use them every day. Over time, what I would hope to happen is some fusion of my writing, Microsoft’s interpretation of my writing, and possibly automatic transcription of an interview or presentation - a hybrid of dictation, typing, and transcription. I would expect that this will happen in assistive technologies as well. Microsoft is applying AI to virtually every facet of Windows. When I was in what I would call “flow,” typing via voice was just as fast as typing with my hands, and even faster. If you pause too much, however, Windows interprets it as a period and begins a new sentence. I tend to stop, start, correct myself, and then move on. Some people essentially write almost in dictation mode by default. While it was relatively painless to dictate via my voice, editing was just too much. So did I do everything in this article entirely by voice? No. The quickest way to gain appreciation for assistive technologies is to try using them yourself. Drop-down menus, right-click options, graphics, selecting and adding categories - I did it all manually. (So is trying to tell Windows to put “UI” in all caps.) We use WordPress as a text editor, and you quickly realize that it has so many little bits and pieces that you need to click on accurately to make everything work properly. But navigating inside of a UI can be a real pain. Still, it’s easy enough to select a word with your voice. (Windows isn’t always recognized as a noun, though you can say “capitalize Windows” to fix this.) Instead of moving a mouse to correct a word, you might have to tell Windows to move up a paragraph, then highlight the correct word, then make whatever editing changes are necessary. Some things are easy enough italicizing “enormous” is as easy as literally saying “italicize enormous.” But trying to eliminate an extra character or swap a homophone for the correct word can require a bunch of trial and error if you don’t know what you’re doing. I ended up putting those on a second monitor to use as a reference guide.īut it’s still an enormous hassle to edit using only your voice. Microsoft includes a helpful guide for Voice Access, with commands you can issue to your PC.įortunately, if you click the small “?” icon in the upper right-hand corner of the voice access window, you can see a list of available commands.
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